HOW TO IMPLEMENT CHANGE IN YOUR BUSINESS

January 11, 2012

Your business is growing which means that you are going to have to implement changes; this can be a real challenge for your business skills.

 HOW DO WE IMPLEMENT CHANGE

Our last blog looked at planning to move your business to the next stage of development this will mean a number of changes, which will affect everyone in your team and we all know everyone’s reaction to change, it takes people out of their comfort zone and they fear the worst. Therefore the process has to be carefully managed so not to disrupt existing business.

In order for the process to succeed one of the key things is to have total buy in from your management team as they are going to have to focus their team during the restructuring The key processes to follow are:

  • Lead by example, let your whole team know that you are fully behind the changes
  • Ensure that you provide adequate resource to the change, such as sufficient training in any new processes
  • Set goals and targets for the change that are achievable and measurable
  • Incentivise key employees
  • Thoroughly monitor the process and embrace any changes that may need to happen to the initial plans

Dependant on the change that you are proposing you may want to appoint a project team to oversee the process. Appointing a project team can ensure that the process receives the correct level of focus with the appropriate skills applied.

Good project management should:

  • Prevent the project/process failing
  • Ensure a minimum level of quality and that results deliver requirements and expectations
  • Reduce the burden on other team members allowing them to go about their normal work and increase efficiency both on the project and within the business
  • Improve the communication process with a single point of contact running the overall project
  • Ensure consistent of the message to the team, suppliers and customers
  • Ensure focus on  costs, timeframes and resources to budget
  • Ensure smooth and efficient integration into the business

All projects need to have a detailed proposal for achieving all aspects of the objectives and goals of the plan. The project plan will detail the what, when, how and by whom and this template will enable the process to be successfully managed. Also a SWOT analysis is a great strategic tool to evaluate the project.

The project team will need a project manager who will be the focal point of the process and will drive progress and mange the process. A good project manager will be:

  • A confident individual able to communicate with and build relationships both internally and externally
  • Flexible with the ability to balance and prioritise conflicting project constraints such as time, quality and cost
  • Highly organised, self motivated and diligent when it comes to time management and paperwork

I hope that this information has been useful, but if you require assistance in helping your business grow please contact us, we can assist with:

  • Business Strategy
  • Financial and Systems Monitoring
  • SWOT Analysis
  • Industry Trend Analysis
  • Evaluation of Options

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